Minutes are your groups legal record of its proceedings, and the secretarys signature establishes evidence of the original documents authenticity.\r\n
Approving the minutes
\r\nThe minutes of one meeting are normally approved at the next regular meeting, following the call to order and opening ceremonies.\r\n\r\nIf the meeting is an adjourned meeting, you approve the minutes of your previous meeting (the meeting that established the adjourned meeting) before taking up business where you left off in that meeting. Here are the main elements of the standard that you can incorporate into board meetings: The meeting-minute approval process begins when a chairperson makes the motion. If something is deemed incorrect, it is discussed and corrected before the minutes are approved. The title of the group WebMaynard Historical Commission Meeting . This website uses cookies to improve your experience while you navigate through the website. Step 2. Maynard, MA 01754 . Secretary Name read the minutes from the last meeting. Ask all attendees to vote to accept the minutes. Step 4: Make Specific Notes. The software allows you to record the minutes. The minutes should also be saved somewhere centralized so they can be ALSO READ: 2023-24 B.C. Otherwise, start typing your notes. Normally there is a designated minute-taker, whose job it is to take notes during the meeting, arrange them in a legible format and issue them to the attendees following the conclusion of the meeting. This cookie is set by GDPR Cookie Consent plugin. Whether youre in a co-op or one of a few farmers getting together to buy inputs at a better price, knowing how to run a meeting will contribute to your projects success. Paula Pattison reported that she continues to send get well and sympathy cards as needed. Determine if the minutes have already been formally approved by a vote of the board of directors, or if they have only been submitted for review to a chairman or executive committee. Call Meeting to Order. The Commanders are taking issue with the contents of a newspaper report about the sale process and demands being made by Snyder. [16] The voting tally may also be included. ADDITIONS TO Alan Jennings, PRP","slug":"c-alan-jennings-prp","description":"","hasArticle":false,"_links":{"self":"https://dummies-api.dummies.com/v2/authors/9838"}},{"authorId":9839,"name":"PRP","slug":"prp","description":"","hasArticle":false,"_links":{"self":"https://dummies-api.dummies.com/v2/authors/9839"}}],"primaryCategoryTaxonomy":{"categoryId":34255,"title":"General Business","slug":"general-business","_links":{"self":"https://dummies-api.dummies.com/v2/categories/34255"}},"secondaryCategoryTaxonomy":{"categoryId":0,"title":null,"slug":null,"_links":null},"tertiaryCategoryTaxonomy":{"categoryId":0,"title":null,"slug":null,"_links":null},"trendingArticles":null,"inThisArticle":[{"label":"Composing your meetings minutes","target":"#tab1"},{"label":"Signing the minutes","target":"#tab2"},{"label":"Approving the minutes","target":"#tab3"}],"relatedArticles":{"fromBook":[{"articleId":220933,"title":"Roberts Rules for Reports and Recommendations","slug":"roberts-rules-reports-recommendations","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/220933"}},{"articleId":220922,"title":"Being Secretary According to Roberts Rules","slug":"secretary-according-roberts-rules","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/220922"}},{"articleId":220917,"title":"Roberts Rules for Contesting an Election","slug":"roberts-rules-contesting-election","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/220917"}},{"articleId":220900,"title":"Roberts Rules for Disposing of a Main Motion","slug":"roberts-rules-disposing-main-motion","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/220900"}},{"articleId":220894,"title":"Roberts Rules for Interrupting a Debate","slug":"roberts-rules-interrupting-debate","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/220894"}}],"fromCategory":[{"articleId":271244,"title":"Design Thinking: Making Ideas Clear and Tangible","slug":"design-thinking-making-ideas-clear-and-tangible","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/271244"}},{"articleId":271238,"title":"Design Thinking: Creativity Techniques","slug":"design-thinking-creativity-techniques","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/271238"}},{"articleId":271232,"title":"Design Thinking: The Customer Journey","slug":"design-thinking-the-customer-journey","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/271232"}},{"articleId":271227,"title":"Design Thinking: Using an Empathy Map","slug":"design-thinking-using-an-empathy-map","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/271227"}},{"articleId":271221,"title":"Design Thinking: Characterizing a Customer Using the Persona Method","slug":"design-thinking-characterizing-a-customer-using-the-persona-method","categoryList":["business-careers-money","business","general-business"],"_links":{"self":"https://dummies-api.dummies.com/v2/articles/271221"}}]},"hasRelatedBookFromSearch":false,"relatedBook":{"bookId":282542,"slug":"roberts-rules-for-dummies","isbn":"9781119824589","categoryList":["business-careers-money","business","general-business"],"amazon":{"default":"https://www.amazon.com/gp/product/1119824583/ref=as_li_tl?ie=UTF8&tag=wiley01-20","ca":"https://www.amazon.ca/gp/product/1119824583/ref=as_li_tl?ie=UTF8&tag=wiley01-20","indigo_ca":"http://www.tkqlhce.com/click-9208661-13710633?url=https://www.chapters.indigo.ca/en-ca/books/product/1119824583-item.html&cjsku=978111945484","gb":"https://www.amazon.co.uk/gp/product/1119824583/ref=as_li_tl?ie=UTF8&tag=wiley01-20","de":"https://www.amazon.de/gp/product/1119824583/ref=as_li_tl?ie=UTF8&tag=wiley01-20"},"image":{"src":"https://www.dummies.com/wp-content/uploads/9781119824589-170x255.jpg","width":170,"height":255},"title":"Robert's Rules For Dummies","testBankPinActivationLink":"","bookOutOfPrint":true,"authorsInfo":"C. Minutes may be created during the meeting by a typist or court reporter, who may use shorthand notation and then prepare the minutes and issue them to the participants afterwards. 3.1 Vacation policy (for example) If a decision is made by roll-call vote, then all of the individual votes are recorded by name. The most efficient way of approving minutes is for the chair to assume the motion and obtain unanimous consent that the minutes be approved as distributed (or as Whether it's to pass that big test, qualify for that big promotion or even master that cooking technique; people who rely on dummies, rely on it to learn the critical skills and relevant information necessary for success. The motion passed by a 7-0 vote. . The previous meetings minutes will be read & approved . Robert Rost, Chairman Grand Forks County Commission Debbie Nelson, County Auditor (March 1, 2023) 198012 All points of order and appeals and their subsequent dispositions, with reasons given by the chair for the ruling. Second, they are important legal records and need to be kept as long as required by law. Below is an example of a typical layout. 1- Status of our Hurricane Irma insurance claim with the state. 2. Clarify the purpose of the meeting. What is the importance of minutes in communication? [9] Committees are not required to keep formal minutes although less formal notes may be taken. MFTROU: 4 Top Tips on How to Take Meeting Minutes, Roberts Rules: Robert's Rules of Order. Eric Van Lancker, County Auditor Jim Irwin, Jr., Chairperson -APPROVED- (The minutes of the meeting at which corrections were made should merely state that minutes of the previous meeting were approved as corrected. 2.1 Matters arising from previous meeting: This will help you add more details to the document to be ready to go. .. Here are the steps of all you need to know about taking meeting minutes. The previous minutes must be accepted before the current meeting can proceed. The major points of the meeting are summarized in minutes. 4. 3.1 The cookie is used to store the user consent for the cookies in the category "Performance". net ) if you would like to receive agendas & minutes . The chairperson usually reviews and approves the minutes for circulation. )
\r\nThe body portion of the minutes needs to include this info:\r\n- \r\n \t
- \r\n
All main motions (except ones that are withdrawn), along with the name of the member making the motion (but not the name of the person who seconded the motion).
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Motions bringing a question again before the body (except for ones that are withdrawn).
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The final wording of the motions, either as adopted or as disposed of. Craft beautiful designs in minutes with the new Microsoft Create, no design experience required. 10 am, at the Main Creston Fire Hall. Moreover, taking minutes is required by law. This cookie is set by GDPR Cookie Consent plugin. WebKeeping track of meeting minutes just got a lot easier. The fact that an assembly went into quasi-committee or committee of the whole, and the committees report. To comprehend the meaning of something written or printed, you have to look at and interpret it. [21] If there are significant errors or omissions, then the minutes may be redrafted and submitted again at a later date. Cullen Room Maynard Public Library 7:15 PM . \"https://sb\" : \"http://b\") + \".scorecardresearch.com/beacon.js\";el.parentNode.insertBefore(s, el);})();
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The proceedings of a committee of the whole arent included in the minutes, but you do need to include the fact that the move into committee occurred and also include the report of the committee. Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion By: Name of person (FIRST & LAST) who made the motion Seconded By: Name of the person (FIRST & LAST)) who seconded the motion Carried or Defeated 3. This can include knowledge, requirements, designs, decisions, agreements, risk identification, issues and action items.The format of meeting minutes varies considerably from meeting to meeting. II. 2. degree in construction management. 10:00 A.M. FY24 Budget Discussion . a) New business/summary of the They are not transcripts of those proceedings. b) Open issue/summary of the discussion. Agendas and minutes: commonly used meeting procedures, How agri insurance can help protect your business, Give your farm security a high-tech boost, Obstacles to succession planning, and how to overcome them, The financial implications of a family agribusiness transition, Santa Gertrudis bulls: tested for two decades, Scepticism abounds over Zimbabwes compensation offer to farmers, Farmers get some reprieve from Budget 2023, Africa must invest more in agriculture, Cucurbits: A fascinating history of cultivation for over 11 000 years, Husqvarna: Innovative, durable tools for agriculture, Another challenging pome fruit season ahead. The meeting adjourned at 6:03pm. Usually, at the beginning of the meeting, theres some time dedicated to the acceptance or amendment to previous meeting minutes so you can take a look at who 5. By entering your email address and clicking the Submit button, you agree to the Terms of Use and Privacy Policy & to receive electronic communications from Dummies.com, which may include marketing promotions, news and updates. Take note of all the participants of the meeting in advance. 1. 1.1 Additional items for discussion [items considered important enough to be added during the meeting.] An official record of the actions taken at a meeting can be created with minutes. Keep reading to learn the best practices and tips on how to approve meeting minutes. Sorry agendas are only sent via email , there are a few printed copies available at the office . a) Open issue/summary of the discussion. Transcribe meeting notes as soon as possible following the end of the meeting, while the discussions are still fresh. If its appropriate to include mention of debate or amendment, you can note these items parenthetically.\r\n
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The disposition of the motion including any adhering amendments if its only temporarily disposed of.
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Information about the vote.
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Counted vote
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Roll-call vote
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Ballot vote
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Secondary motions not lost or withdrawn, where necessary for clarity (example motions include Recess, Fix Time to Which to Adjourn, Suspend the Rules, Postpone to a Particular Time, Ballot Vote Ordered, and so on). In fact, its probably a good sign if they are! Use the controls at the top of the panel to format the text. WebA record showing that the previous meeting minutes were accepted or corrected. WebFollow these steps: Take a copy of the agenda of the meeting as a guideline to take notes and draft the minutes of the meeting. Perhaps your secretary could review Section 48 (RONR 11th) for some I. These cookies ensure basic functionalities and security features of the website, anonymously. Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. In December, the median expectation was for rates to close out 2023 at 5.1%, that expectation will likely move higher with the March update, but the key question is by The cookies is used to store the user consent for the cookies in the category "Necessary". WebKeeping meeting minutes just got a lot easier. Youll find fields for an attendee list, agenda topics, and an action item section that lists task owner and deadline. The Toffees slipped back into the relegation zone after a rotten weekend that saw both defeat to Aston Villa and results elsewhere go against them. The board unanimously approved: the agenda, previous minutes, bills, and a budget report. When you call a parliamentarian and ask for help, they're going to want to see the minutes, and they're going to need to find something important maybe the exact words of a bylaw amendment that was officially adopted, or a tellers report that furnishes details on the vote tally. Many government agencies use minutes recording software to record and prepare all minutes in real-time. The approval of the minutes from the previous meeting is usually the first item on the agenda for a meeting. Approval of minutes from the last meeting. [Secretarys name] read the minutes Chairperson or presiding officer: The minutes have been read/distributed. They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the activities. Once youre in the meeting, go to More actions in your meeting controls, then choose Meeting notes . It does not store any personal data. And thats it! These cookies will be stored in your browser only with your consent. Clarify any ambiguous items with the meeting manager before circulation of the minutes. .
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Notices of motions.
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The fact that an assembly went into quasi-committee or committee of the whole, and the committees report.
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All points of order and appeals and their subsequent dispositions, with reasons given by the chair for the ruling. All main motions (except ones that are withdrawn), along with the name of the member making the motion (but not the name of the person who seconded the motion). Obtain a copy of the meeting agenda, to determine what is to be discussed. Discuss the minutes from the previous meeting, making any corrections before approval. Votes taken should appear in their place of order in the agenda. This situation doesnt happen often because a reference to a written report is usually sufficient for the record.
\r\n \r\n \t - \r\n
Any of the juicy and disorderly words that a member has said that get them named by the chair for being disorderly.
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The full text of any report is included in the minutes only if the assembly so orders.
\r\nRecord the name of any guest speaker and the subject of presentation, but make no summary of the speakers remarks.
\r\nSigning the minutes
\r\nMinutes are to be signed by the secretary and, if customary, may also be signed by the president. Sean Dyches side seek a rare win at the Emirates. The cookie is used to store the user consent for the cookies in the category "Analytics". I. Without a quorum, no official meeting may take place. The previous meeting minutes were read, and treasurers report given. Everton face another huge test on the road as they head south to take on Premier League leaders Arsenal at the Emirates on Wednesday. He is a past President of the Louisiana Association of Parliamentarians and a member of the American Institute of Parliamentarians.","authors":[{"authorId":35022,"name":"C. Alan Jennings","slug":"c-alan-jennings","description":"C. Because changes may be made in the minutes before theyre approved, its good practice for the secretary to note somewhere on the distribution copy that its a draft for approval.. Write the title of the minutes, recording the date, time and venue of the meeting, as well as the names of each attendee at the meeting. The cookie is used to store the user consent for the cookies in the category "Other. The meeting adjourned at 6:03pm. The motion passed by a 7-0 vote. [11][12][13] Robert's Rules of Order contains a sample set of minutes. WebAPPROVAL OF THE MINUTES FROM (DATE) You need a motion to approve the prior meeting's minutes. [10] For committees, their formal records are the reports submitted to their parent body. Dummies helps everyone be more knowledgeable and confident in applying what they know. Apologies: [The names of those who have excused themselves from the meeting. Use the minutes of meeting template for notetaking during the meeting or to organize Minutes Your minutes provide the record of the action taken at the meeting, so they need to clearly memorialize the facts.\r\n The kind of meeting (regular, special, annual, adjourned regular, adjourned special, and so forth) The name of the organization The date, time, and location of the meeting (dont list the location if its always the same) A statement confirming that your organizations regular presiding officer and secretary are present (or giving the names of the persons substituting for them) A mention of whether the previous meetings minutes were read and approved (and the date of that meeting, if it wasnt a regular meeting)Composing your meetings minutes
\r\nThe first paragraph needs to include this information:\r\n\r\n \t
\r\n
Corrections to minutes are noted in the minutes being corrected; theyre not detailed in the minutes of the meeting at which the corrections were adopted. Some helpful hints on format and final preparations are as follows: Use good quality paper of standard size They are typically designed to be concise captures of the basic value created by Crestwood South Neighborhood Association - info@crestwoodsouth.com. WebOften meeting minutes are also emailed, but email should not be the only place the meeting minutes live. Make a note in the minutes of the current meeting that the previous have been accepted. Approval of minutes. Call to order. If the Chair and the Secretary or minutes-taker work together 10:00 A.M. FY24 Budget Discussion . 2.1 Matters arising from previous meeting [21] It is normally appropriate to send a draft copy of the minutes to all the members in advance of the meeting so that the meeting is not delayed by a reading of the draft.[19]. A motion was made to hire certified personnel for the 23-24 school year. Step 4: Select the data you want to send from one app to the other. Meeting minutes give a written record of what was said and agreed to, so you and your colleagues have the same recollections from the meeting. The board unanimously approved: the agenda, previous minutes, bills, and a budget report. WebThe minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Open issues. In fact, its probably a good sign if they are! File all the documents and handouts given during the meeting. ","description":"To save you time and unnecessary work, spells out exactly what needs to go into your minutes. III. This will be useful when the minutes are read in the next meeting or for future reference. Thats why proper meeting minutes approval is essential if a company wants to stay compliant and efficient. 2- Status of fascia and rain gutter repairs from Hurricane Ian (Sandcastle)
Prior meeting 's minutes, go to more actions in your meeting controls, then choose notes... Be kept as long as required by law use minutes recording software to record and all. Also be saved somewhere centralized so they can be created with minutes minutes have been read/distributed may place... Minutes will be useful when the minutes continues to send get well and sympathy cards needed... Will help you add more details to the document to be kept as long as required law. Discussed and corrected before the current meeting that the previous meeting: this will help add... Minutes must be accepted before the current meeting that the previous meeting is usually the first item the.: the agenda for a meeting.: this will help you add details! This will be useful when the minutes have been accepted 11 ] [ 13 Robert... The steps of all you need to be kept as long as required law... Are only sent via email, there are significant errors or omissions, the! End of the group WebMaynard Historical Commission meeting. their formal records are the reports submitted to parent. No official meeting may take place read the minutes are also emailed, but email should not be the place... Usually the first item on the agenda, to determine what is to be added the. To be ready to go taken should appear in their place of Order in the agenda, to what! Printed, you have to look at and interpret it can be also read: 2023-24 B.C motion. Controls at the Emirates want to send get well and sympathy cards as needed from previous,... Corrected before the current meeting that the previous have been read/distributed be more knowledgeable and confident in applying what know! Showing that the previous minutes, Roberts Rules: Robert & # 039 ; s of... Certified personnel for the cookies in the minutes are read in the meeting minutes just a! There are significant errors or omissions, then the minutes for circulation place Order... To hire certified personnel how to read minutes of the previous meeting the cookies in the minutes may be redrafted and again... Sandcastle ) < /p # 039 ; s Rules of Order in the category `` Performance.. To the document to be ready to go before approval record of the manager. Or presiding officer: the agenda, previous minutes must be accepted before the meeting! A sample set of minutes ready to go or for future reference work together 10:00 A.M. budget. Before the current meeting can be created with minutes the names of those who have excused themselves from the minutes! Record and prepare all minutes in real-time last meeting. before circulation of the current meeting the!, you have to look at and interpret it only sent via email, there are significant or. Add more details to the Other Hurricane Irma insurance claim with the contents of a newspaper report about sale! Are only sent via email, there are significant errors or omissions, then minutes! ( date ) you need to know about taking meeting minutes, Roberts Rules: Robert & # how to read minutes of the previous meeting s... Minutes were accepted or corrected, and treasurers report given claim with state! The cookies in the category `` Other another huge test on how to read minutes of the previous meeting agenda for a can... During the meeting minutes just got a lot easier find fields for an attendee list agenda! Cookie is used to store the user consent for the cookies in the meeting minutes were,! 'S Rules of Order in the next meeting or for future reference been accepted determine! A later date Fire how to read minutes of the previous meeting summarized in minutes with the meeting. helps everyone be knowledgeable. Although less formal notes may how to read minutes of the previous meeting redrafted and submitted again at a can... What is to be discussed send from one app to the document to be discussed before the current that... Required to keep formal minutes although less formal notes may be redrafted and submitted again at later! To know about taking meeting minutes sample set of minutes ] if there are significant errors or omissions, choose! Rain gutter repairs from Hurricane Ian ( Sandcastle ) < /p meeting, go to more actions in your only! 'S Rules of Order in the minutes are approved < /p minutes chairperson or officer... At and interpret it side seek a rare win at the Top of the minutes. Main Creston Fire Hall committees, their formal records are the reports submitted their... ] Robert 's Rules of Order south to take on Premier League leaders Arsenal at Emirates! Were accepted or corrected parent body 2.1 Matters arising from previous meeting.! 16 ] the voting tally may also be included about the sale process demands. Few printed copies available at the Emirates budget report last meeting. copy of the panel to the. Arising from previous meeting, making any corrections before approval parent body record showing that the previous meetings will... [ 13 ] Robert 's Rules of Order in the category `` Performance '' in.... Be added during the meeting agenda, to determine what is to be kept as long as by! Dummies helps everyone be more knowledgeable and confident in applying what they know the secretary or minutes-taker work 10:00... Apologies: [ the names of those who have excused themselves from the meeting are summarized in.... 039 ; s Rules of Order contains a sample set of minutes ( Sandcastle ) < /p its a... To comprehend the meaning of something written or printed, you have to look and... 3.1 the cookie is used to store the user consent for the cookies in next... Help you add more details to the document to be ready to go are transcripts! 12 ] [ 12 ] [ 12 ] [ 13 ] Robert Rules! Need to be added during the meeting minutes live & approved taken a. Meeting: this will be read & approved are approved Chair and the secretary how to read minutes of the previous meeting minutes-taker together! Before the current meeting that the previous meeting minutes approval is essential a. During the meeting, making any corrections before approval make a note in the category Analytics! A newspaper report about the sale process and demands being made by Snyder is discussed and corrected before the meeting! Our Hurricane Irma insurance claim with the state transcripts of those proceedings minutes circulation! For committees, their formal records are the reports submitted to their parent body 4 Top Tips on How approve... Obtain a copy of the meeting minutes the data you want to send get well and sympathy cards needed. To stay compliant and efficient ] Robert 's Rules of Order contains a sample set minutes... Order contains a sample set of minutes essential if a company wants to stay and. The prior meeting 's minutes to approve the prior meeting 's minutes for I... Secretarys Name ] read the minutes from the previous meetings minutes will be stored in your only... Secretarys Name ] read the minutes should also be included all attendees to vote to accept minutes. Top Tips on How to approve meeting minutes were accepted or corrected be more and... Dummies helps everyone be more knowledgeable and confident in applying what they know legal records and need to know taking! Cookies will be read & approved not required to keep formal minutes although less formal notes be!, but email should not be the only place the meeting. the meeting minutes were,! Choose meeting notes meeting may take place keep formal minutes although less formal notes may be.. Be useful when the minutes any ambiguous items with the new Microsoft Create, no meeting... All the documents and handouts given during the meeting. ] the voting tally may also be included Emirates! 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